SINGLE FORM: PROPOSAL

Standard visibility is a contractual obligation and must be an integral part of all EU-funded projects. At the proposal stage, the partner should therefore as concretely as possible specify how standard visibility will be implemented. This is done in section 9 of the Single Form.

Standard visibility covers two categories of measures:

• display of EU Humanitarian Aid visual identity and
• written and verbal acknowledgement of EU funding and partnership.

Failure to comply with the above requirements may impact negatively the assessment of the proposal or may result in the application of a penalty at liquidation stage.

Display of EU Humanitarian Aid visual identity

Compliance with the first obligation has to be explained in Section 9.1 A):

Both activities – A1 and A2 – are mandatory and therefore selected by default. If one or both are de-selected, derogation must be requested.

In the box for comments, the partner should provide information to facilitate the monitoring and reporting (for instance, the location of signboards, the type of supplies, where the visual identity will be placed throughout the action, etc.).

Generally, the EU visual identity should be displayed on all EU-funded supplies and project sites. If this is not fully foreseen, information must be provided on how EU visibility will mostly be secured (for example which types of supplies).

Written and verbal acknowledgement of EU funding and partnership

Under Section 9.1. B) the Partner must indicate how compliance with the obligation to provide written and verbal acknowledgement of EU funding and partnership will be implemented.

Boxes B1-B6 are selected by default. At least 4 boxes must be selected. In the comment box, the partner must specify what is concretely foreseen on each option (including B7 where relevant). If all boxes (from B1-B7) are deselected, derogation must be requested under chapter 11.

Operational information products developed within the context of an Action (such as training manuals, hygiene promotion, advocacy leaflets, etc.) cannot be considered for visibility funding and must be described in section 4. Internal communication (such as telephone costs) also cannot be funded under the visibility line.

Standard visibility budget

For standard visibility activities (9.A+9.B), partners can normally allocate a budget of up to 0.5% of the direct eligible costs of the action (with a ceiling of EUR 8,000).

Particularly for large-scale contracts (defined as individual contracts from EUR 5 million and up), the standard ceiling may be detrimental to securing good EU visibility, including field visibility. Therefore, in such projects no absolute ceiling applies, meaning that the budget for standard visibility activities can go up to 0.5% of the direct eligible costs, even when this amount exceeds EUR 8,000. Partners are strongly encouraged to use this opportunity. Standard visibility in large-scale projects is subject to the same reporting requirements as projects falling under the ceiling.

Read more in this addendum to the Visibility Manual.

Above-standard visibility

Partners who wish to go beyond the contractual obligations for standard visibility must provide additional information in section 9.2 of the Single Form. Read more about above-standard visibility.

Last update: 27/04/2016