REPORTING STAGES

The indications made in the Single Form at application stage will serve as benchmark when monitoring and reporting on standard visibility in the project. Deviations must be explained and justified.

When submitting the Final Report for liquidation, the partner should include relevant supporting evidence such as photos of relevant items (EU emblem on vehicles, supplies, signboards etc.), copies of/links to press releases and press cuttings, references to relevant publications, links to project related website posts, etc.

In addition to the final report, for above-standard visibility actions the partner should also provide ECHO with regular updates during the project and until the action is completed. The final report will need to be compliant with the separate communication plan.

The amount of supporting evidence provided does not need to be exhaustive, but must in a credible way demonstrate that the activities committed to in the Single Form have been implemented as an integral part of the project and at different stages.

Communication and visibility expenses can only be approved when accompanied by adequate supporting material. Failure to comply may result in the application of a penalty at the liquidation stage.

• When submitting the Final Reports for liquidation, partners must document that the contractual visibility and communication activities have been implemented in accordance with the agreement at contracting stage.
• In general, expenses pertaining to internal communication needs of the partner (such as training, internal manuals, telephone costs, general website maintenance, etc.) are not eligible for funding under the visibility line.
• In the course of a project, partners are strongly encouraged to inform about and share with ECHO significant communication products pertaining to an EU funded humanitarian action (RIO). This will enable relevant joint communication (e.g. via social media) and facilitate monitoring.

Last update: 12/03/2016