WORKING WITH DG ECHO AS A UN AGENCY | 2014 - 2020

AMENDMENT

FAQ 75 - As per Article 8.1.e) of the General Conditions, in order for costs to be eligible, they “must be covered by the budget of the Action, set out in the Financial Statement of the Action annexed to the Single Form". If the Partner adds a new budget heading as a consequence of the budget transfer, is the cost related to this new heading eligible?

FINANCIAL STATEMENT | FINAL FINANCIAL REPORT | ELIGIBILITY OF COSTS

Yes, the cost may be eligible if it is part of the overall budget of the Action presented in the Financial Statement at the latest with the Final Report. However, this does not mean that all individual costs must be visible in the Financial Statement, it suffices that they are covered within a given cost category. The final check of whether a cost was covered by the budget of the Action can only be done through an audit.

FAQ 108 - Which kind of modifications affecting transfer modalities require a mutual consent procedure?

TRANSFER MODALITIES

All the changes touching one of the mandatory information to be provided for cash transfers and value-based vouchers require a mutual consent procedure.

FAQ 120 - Is it mandatory to request a derogation in all new proposals, in case the partner wants to use the simplified cost method for field office costs?

FIELD OFFICE COSTS | ELIGIBILITY OF COSTS

Yes. Since article 8.2 h) of the General Conditions recognise as eligible “only the portion of the costs (of field offices) which corresponds to the rate of the actual use of the infrastructure for the purposes of the Action”.

If the Partner wants to apply a simplified cost allocation method, it needs to request a specific derogation in section 11 of the Single Form for all new proposals (in case, a Modification Request can be submitted for ongoing Actions).